Ved Soul Ventures
Unique Batch Codes
Every production run receives a unique batch code at the point of processing. Codes are assigned before packaging begins and are not reused.
Batch Traceability Lookup
Enter a VSV batch code to verify product origin, production date, category, and processing form. Every shipment includes a batch code linking to an internal lot record.
Lookup Batch Code
Where is the batch code?
Every VSV shipment includes a batch code on the outer carton, commercial invoice, and COA. The format is: VSV-[PROD]-[FORM]-[YYYYMMDD]-[SEQ]. If you have received a shipment and cannot locate the batch code, contact us directly.
What does a trace record contain?
- Product name and category
- Processing form (Whole Leaf, BOP, Powder, etc.)
- Production date at our Vadodara facility
- Batch size (kg)
- Active or voided status
Traceability Standards
Batch-level accountability on every order
Farm-to-Facility Link
Internal records link each batch code to the source farm lot, delivery date, and in-house processing record. Available to qualified buyers on request.
Documentation Package
COA, phytosanitary certificate, and organic transaction certificate all reference the batch code, creating a complete documentary chain from production to port.
Traceability Explained
How VSV batch codes work
Every commercial order is batch-coded and tied to internal procurement, processing, quality, and dispatch records. Where applicable, VSV supports COA, phytosanitary documentation, organic transaction certificates, commercial invoice, packing list, and shipment-level traceability records.
How batch codes work
Each production run is assigned a unique code at processing in the format VSV-[PROD]-[FORM]-[YYYYMMDD]-[SEQ]. The code identifies the product, processing form, production date, and sequence, and is fixed before packaging begins. Codes are not reused.
What the buyer can see
- Product name and category
- Processing form and origin
- Production date and batch size
- Whether COA and phytosanitary documents are available
- Shipment status
What internal records are maintained
- Source farm lot and delivery records
- In-house processing and quality records
- Sampling, testing, and release records
- Dispatch and shipment documentation
Internal records are available to qualified buyers on request.
How traceability supports audits
Batch codes create a continuous record from source lot through processing, quality, and dispatch. During certification and customer audits, each batch can be reconciled against its procurement, processing, and release records, supporting verification of organic scope, quality controls, and chain-of-custody.
How traceability connects with COA and shipment documents
COA, phytosanitary certificate, organic transaction certificate (where applicable), commercial invoice, and packing list all reference the batch code. This links each shipment back to its lot record and creates a complete documentary chain from production to port.
Example Record
Sample batch trace record
Illustrative, masked example only — values are not from a live shipment.
| Field | Example |
|---|---|
| Batch Code | VSV-GIN-2026-001 |
| Product | Organic Ginger |
| Format | Sliced |
| Origin | India |
| Processing Date | MM/DD/YYYY |
| Batch Size | 250 kg |
| COA Available | Yes |
| Phytosanitary Available | On request |
| Organic TC Required | Based on buyer / order |
| Shipment Status | Ready / Dispatched |
Next Step
Need batch-level documentation for an order?
Share your requirements and we'll confirm traceability, certification scope, and documentation for your shipment.