Ved Soul Ventures
Commercial Terms
Everything your procurement team needs before a first conversation — Incoterms, payment, sampling, and MOQ reference, all in one place.
Trade Terms (Incoterms 2020)
| EXW | Ex Works — Vadodara facility. Buyer arranges pickup, loading, and all onward freight. |
|---|---|
| FOB | Free On Board — Nhava Sheva (JNPT) or Mundra. Standard for most export orders. |
| CIF | Cost, Insurance & Freight — available on request for select destinations and volumes. |
Payment Terms
| New accounts | 100% advance (T/T) or confirmed LC at sight. |
|---|---|
| Established accounts | 30% advance + 70% against shipping documents (T/T). |
| Currency | USD preferred. EUR accepted. INR for domestic orders. |
| Large volumes | LC at sight accepted. Structured payment arrangements available on request. |
Sampling Policy
| Sample size | 200 g – 500 g per SKU. |
|---|---|
| Turnaround | 5–10 working days from confirmation. |
| Sample cost | USD 50 per sample lot, credited against first commercial order. |
| Courier | DHL / FedEx. Buyer pays freight or we invoice actuals. |
Commercial MOQ Reference
| Own-brand & white-label | From 50 kg per SKU |
|---|---|
| Private-label | From 100 kg per SKU |
| Mixed orders | Total shipment MOQ aggregated across SKUs on request |
Sample Orders
| Availability | Sample lots available per SKU to support specification and quality review. |
|---|---|
| Turnaround | 5–10 working days from confirmation. |
| Cost | Sample lot charge credited against the first commercial order. |
| Courier | DHL / FedEx. Buyer pays freight or we invoice actuals. |
Trade Terms Availability
| EXW / FOB | Standard. EXW Vadodara facility; FOB Nhava Sheva (JNPT) or Mundra. |
|---|---|
| CIF / DDP | Available on request for select destinations and volumes. |
| Incoterms | Incoterms 2020. Allocation of freight, insurance, and clearance follows the selected term. |
Packaging Options
| Bulk | Food-grade bulk packs (25–50 kg) for further processing or repacking. |
|---|---|
| Retail-ready | Retail and white-label formats per agreed specification. |
| Private-label | Custom packaging built to buyer artwork and format requirements. |
Fulfilment Timelines
Lead times are confirmed, not assumed.
Commercial dispatch timelines begin after lot allocation, certification verification, sampling/testing requirements, and documentation readiness are confirmed.
Typical Fulfilment Timeline
| Standard orders | 7–10 business days after lot allocation, certification verification, and documentation readiness confirmation. |
|---|---|
| By program | Indicative lead times of 7–35 days apply across own-brand, white-label, and private-label programs. |
| Larger & export orders | Timelines vary with volume, certification scope, testing coordination, and destination documentation. Confirmed in the formal quote. |
Private-Label Packaging Timelines
| Spec sign-off | Custom format and artwork confirmed before scheduling. |
|---|---|
| Build window | Private-label dispatch typically follows 21–35 days from specification sign-off. |
| Repeat orders | Shorter cycles once packaging specification is established. |
Documentation
What ships with your order — and what's available on request.
Documentation Included
- Commercial invoice
- Packing list
- Batch-level COA per lot
- Batch code linking each lot to internal records
Documentation Available on Request
- Phytosanitary certificate (per shipment)
- Organic transaction certificate, where applicable
- Certificate of origin and shipment-level traceability records
- Product specification sheets by category and certification scope
Organic Transaction Certificate Conditions
Organic transaction certificates are issued where the order, product category, and certification scope qualify and where the relevant organic certification is active for the lot. NPOP (via Ecocert), USDA NOP, and EU Organic 2018/848 programmes are in process; transaction certificates under these programmes are available once certification coverage is confirmed for the applicable lot. Buyers requiring organic-certified documentation should confirm scope at the quote stage.
Quality Gate
Testing and Lot Release
For certified organic, traceable, or export-bound orders, VSV may require lot verification, document review, and testing coordination before final release. Testing and documentation requirements may affect fulfillment timelines. Commercial dispatch timelines begin after lot allocation, certification verification, sampling/testing requirements, and documentation readiness are confirmed.
Lot Verification
For certified organic, traceable, or export-bound orders, VSV confirms lot availability, certification coverage, traceability records, sampling/testing requirements, and documentation readiness before final fulfilment. This verification step helps protect buyers from documentation gaps, certification mismatch, unavailable lots, and shipment delays caused by incomplete traceability records.
Buyer Responsibilities
Destination-market compliance is a shared process.
Buyer Responsibilities
- Confirm import permits and licensing for the destination market
- Confirm product labeling and language requirements
- Confirm any destination-side testing or registration obligations
- Provide artwork, specification, and approvals within agreed timelines
- Arrange freight, insurance, and clearance per the selected Incoterm
Destination-Market Compliance Note
Buyers are responsible for confirming final import, labeling, testing, and regulatory requirements in their destination market. VSV supports documentation and product specification requests based on order type, product category, and certification scope.
Volume Pricing Structure
Tiered discounts applied to total order value.
| Monthly Volume | Tier | Discount | Included |
|---|---|---|---|
| 50 – 499 kg | Standard | Base pricing | Standard documentation, COA per batch |
| 500 – 999 kg | Growth | −5% | Priority scheduling + compliance pack |
| 1,000 – 1,999 kg | Partner | −8% | Dedicated account manager + forecast lock-in |
| 2,000 kg + | Strategic | −12% | Custom contract pricing + full traceability pack |
Ready to Proceed?
Submit your requirements and get a formal quote.
Quotes confirm pricing, lead time, certification scope, and documentation for your specific order.